Five Vacation Planning to Save You Time & Money on Your Vacation

Vacation planning is fun and easy so you don’t need to get overwhelmed. The first thing I want you to do is to take a deep breath and don’t panic. If you’ve never done this before, relax. I am here to help you with some simple steps to plan a great vacation.

1. Determine Your Budget.

There are many ways to go about determining your budget, but I usually set a price of how much I want to spend (per person) and then go from there to determine how to find the best travel deals based on where I want to go on a cheap vacation. You need to be reasonable regarding what the budget will be for your vacation or getaway. A very realistic and reasonable budget for a cheap vacation is between $800-$1200 per person including airfare, hotel, car rental, food, tips, and airport parking. I’ve traveled all over the country on business and the average budget for a two-to-three day business trip is about the same amount so it’s a very reasonable for a cheap vacation for an entire week (especially when it involves air travel and a much longer stay).

2. Choose Your Destination.

Here’s a little insider travel secret. I’ve traveled to some amazing vacation destinations at amazing prices, but I don’t usually choose my destination. The destination chooses me. It can get a little frustrating but I can tell you that if destinations did not chose me, I would never have went to Jamaica and seen a live starfish swimming underwater when I was snorkeling off of a beach in Negril, climbed the Great Wall of China, traveled through the Panama Canal or met a baby sloth at a sloth sanctuary in Costa Rica just for starters. I went to those vacation destinations not because I had a deep desire to travel to Montego Bay, Beijing, Panama City, or Puerto Limon, but because I was chasing a travel deal. Now, vacation planning via chasing a deal is a great way to get cheap vacations and save a lot of money. I have been on some incredible trips and gone to vacation destinations I never would have had at the top of my travel destinations “bucket list,” but I realize chasing the travel deal has prevented me so far from going to Tahiti’s island paradise of Bora, Bora (my life long travel dream) and I still want to do the “Sound of Music” tour in Salzburg, Austria. So you usually have a choice: chase the best travel deal or choose your travel dream.

3. Book Your Airfare, Hotel, and Car Rental.

When you’re vacation planning, the best way to save hundreds of dollars on your vacation is to book everything together as a complete travel package. I don’t have any technological reason as to why this saves you money, but it does. Feel free to experiment with your own online travel booking engine of choice with this concept by making queries separately and then as a package, but it’s been done before and proven to save you money. I do know that Rovia Travel has the best online price 68% of the time as compared to Travelocity and Expedia according to a recent independent survey by Topaz International so you may want to check them out.

4. Research Your Vacation Destination & Plan Your Travel Itinerary.

Researching my vacation destination and planning great itineraries is one of the things that I sort of excel at in vacation planning because I love researching the hot tourist attractions of the vacation destination I’m visiting. I know some people just like to “wing it,” but that lack of vacation planning can really add hundreds of dollars to your trip. There are two great ways to do your research. First, there are so many online tools at the local tourism offices of the areas your visiting that have all the main information at your fingertips, plus many have coupons or travel deals you may not have been able to find in other ways. The second thing I like to do is pick up a great guide book for the destination I’m going to. Frommer’s Travel Guide Books and Rick Steves’ Travel Guide Books for Europe are very well researched and written and these authors update their books almost yearly so you know you have up-to-date information.

5. Make Two Checklists.

Now you need to make two checklists for your vacation planning. One is a list of things to do before you go on vacation. This includes finding a pet sitter, getting a neighbor to pick up the mail, calling your mobile phone service to arrange for a text/email package while you’re away if you’re traveling internationally, secure a passport or visa (if you need them), get medical vaccinations if necessary, call your credit card companies to let them know you’ll be traveling and what cities or countries to expect charges to come up on, and things like that. The second list for your vacation planning is a list of things to pack.

Now that wasn’t so bad, was it? Now you see how simple vacation planning is even for an inexperienced traveler. These are the basics of vacation planning and now that you know how to plan your vacation, we have a lot of extra bonus my travel website (see below) to help you discover a world of ways to see the world. Bon Voyage and have a fabulous vacation.

For Consultants

Travel is a fact of life for most consultants. Many spend 45 weeks on the road every year, and some say they wouldn’t want it any other way.

We know one married couple where both are traveling consultants. They often joke that they should write a book called “Marriage on Three Days a Week” because they only see each other from Thursday night to Sunday night most weeks. Of course, they take great vacations with all the frequent flier miles and hotel points, and neither one is left at home to manage the household while the other dines in restaurants every night and comes home expecting all the chores to be done.

Like many others, they have learned how to be comfortable on the road so that their travel schedules are a source of new experiences and great stories instead of a hardship. If you learn how to be comfortable in your environment, you’ll do better work and last longer in this demanding field.

There are two types of consulting roles, from a travel schedule perspective. One type of consultant is the real Road Warrior who is in a different city each week, often visiting two or three different clients and staying only a couple of days each place. The other type travels to the same destination every week to work on a long-term engagement over several months. Which type of travel schedule you end up with depends as much on your personality as on your skill set.

No matter which type of travel schedule you have, there are some seemingly small things you can do to make yourself significantly more comfortable on the road.

Enroll in every frequent flier and hotel points program you can. The biggest perks in business travel come when you get a free family vacation later. All those trips to Pittsburgh might buy you a trip to Honolulu or Prague or wherever your heart leads you.

Whenever possible, use the same airline and hotel chain for every city. This helps you rack up the points faster, and it also establishes a level of comfort and familiarity for you from the moment you arrive in the city. Not every Marriott is exactly like every other Marriott, but there are enough similarities between them that you will begin to feel at home quickly.

Packing for Travel

Develop a routine for packing. Make a checklist that includes everything that you know you’ll need for any trip, including items like toothbrush and cell-phone charger. Go over the checklist every single time you pack a suitcase.

If you don’t follow this advice, you will eventually end up spending $200 on a “charge everything” device and using a hotel toothbrush that will rip your gums out.

  1. Always assume you will have to carry your luggage yourself. If you aren’t sure you will need it, don’t take it. You can always buy one there. (Don’t accept engagements in locations that don’t have stores.)
  2. Pack something comfortable to wear in your hotel room and clothes you can wear to work out.
  3. Plan to sleep in something you don’t mind being seen wearing in public. In the event of a fire, hotels will evacuate two floors above and two floors below, even if it’s just a small fire in a trash basket. That’s what that loudspeaker above the bed is for.
  4. All luggage looks alike. Make your bag easy to spot on the carousel and less likely to be stolen with a few strategically placed strips of duct tape or a big pink bow.
  5. The military knows that rolled clothing does not wrinkle. Don’t fold it, roll it. Turn jackets inside out, fold the collar up and press one shoulder inside the other.
  6. Think about what you pack from the perspective of Customs and Airport Security. For example, many airlines will not allow you to carry steel-tipped darts in your carry-on luggage. (Yes, one of us learned this the hard way. Not the one you think.) Carry all medication in the original packages, particularly prescription medication.
  7. Purchase two of everything you use daily, like cosmetics, razors, toothbrush, etc. Leave one set at home. Pack toiletries once and leave them packed. This way, you don’t have to worry that you forgot something essential and will not notice until the middle of the night in a strange hotel room. When you run out of something on the road, replace it. (This is easier if you use common brands that are sold nationally.)

After only a few weeks of travel, you’ll know exactly what you need to pack and what you don’t.

Hotel Living

If you are traveling to the same city every week, pick a hotel that you are comfortable in and make friends with the people at the front desk and in Housekeeping. If you can commit to a certain number of weeks, they might even give you a break on the room rate, which is also good for your customer.

Once you’ve tried two or three different rooms in different parts of the hotel, you’ll begin to identify specific things you like or dislike. Within a few weeks, you’ll probably have a favorite room. Don’t be afraid to ask for it every week. Staying in the same room every week can increase your sense of comfort and it’s easier to remember what room you are in. Every one of us has been frustrated at least once by trying to open a hotel room door, only to realize that the key doesn’t work because this is the room we were in last week, and we have no idea what room we have been assigned this week.

If you followed our instructions for packing and bought duplicates of all your toiletries and travel needs, you can check a suitcase with the bellman over the weekend instead of carrying it home with you. Leave your laundry with a dry cleaner over the weekend and come back on Monday to a fresh wardrobe without carrying a bag with you to the airport. That’s freedom!

Make friends with the people who have control of the food. If you are eating all your meals off the Room Service menu, you will soon get bored with the choices. Encourage the person who answers the Room Service line to give you suggestions.

When Christine was working in one city where it wasn’t considered safe to leave the hotel and wander around at night, she called the Room Service number one night and said, in the most pitiful voice she could muster, “I’m hungry and nothing on the menu looks good tonight. Help me!”

The Room Service voice laughed and said, “Miss Lambden, don’t you worry. After all these months, I know what you like. Let me surprise you.”

In addition to the best steak and the freshest salad ever served by Room Service, the waiter brought a glass of red wine and said, “The chef said to tell you that he knows you don’t like red wine, but this is special. Try it with the steak. Alternate one bite of steak with one sip of wine.”

She still talks about that steak. After that night, she never had to look at the Room Service menu again. When she called, she would say, “Maybe a fish tonight?” or “I’m in the mood for something chocolate.”

Remember, if you are tired of the hotel menu, just imagine how the chef feels.

Since you can’t eat all the time, here are some other ways to fill an evening in a hotel room:

  1. Call your mother.
  2. Read.
  3. Go to a movie.
  4. College libraries are often open late. Learn something.
  5. Work out. Remember the Freshman Fifteen in college? The life of a consultant includes too many meals in restaurants and too few long walks in the park.

If you exercise at home, try to exercise the same way when you are traveling. Find out if it’s safe to walk/run outside near the hotel. This is also a great way to find the neighborhood restaurants and pubs that the travel books don’t know about.

If you exercise in a gym at home, stay in a hotel with a gym and use it. If there is no gym available in the hotel, remember that many national chains have memberships that allow you to work out in any city. Like national hotel and restaurant chains, gyms are a great way to find familiar surroundings in an unfamiliar place.

Exploring new cities is a great way to get exercise and enjoy your time on the road. See the sights. Shop. Ask the people at the hotel and at work what you should be sure to see while you are in town.

We know one consultant who managed, in one year, to see Niagara Falls (working in Buffalo), the Arch in St. Louis, the Napa Valley wine country, six shows on Broadway, and Fort Lauderdale during Spring Break.

Did you know that Kansas City is the City of Fountains? In the winter, the city slowly freezes some of the fountains so you see frozen ice where water flows in the summer. Just beautiful.

Did you know that you can visit the Budweiser Clydesdales at Grant’s Farm in St. Louis? If you think they are fun to watch on Super Bowl commercials, just imagine how magnificent they are up close.

These opportunities may not present themselves again. Don’t spend every evening in your hotel room.

Every city has something unique to offer and the people who live there will be happy to help you discover what is wonderful about their hometown.

Single Life on the Road

The constant-travel lifestyle is often more appealing to single people who do not have a family at home waiting for them each week. For these consultants, the only challenge is finding a way to maintain a home when you aren’t there during the week.

Here are some tips:

  1. Ask a friend or neighbor to pick up your mail once or twice during the week.
  2. Install automatic light timers in your house. Install motion sensor lights outside. This makes it look like someone is home and protects your stuff. (It also makes bats and possums find another yard to live in, but that might just be an Austin thing.)
  3. Hide valuables. Burglars know all about looking in the freezer for your jewelry, but would they think to look in that bag of potting soil in the garage? Hint: Tell someone you trust where you hid them…you’ll remember all the great spots you considered, and you’ll forget the one you picked.
  4. Splurge a little with all that money you are making as a consultant and hire a maid service to come in and clean your house while you are gone. If you have a lawn, hire a yard service, too. The last thing you are going to feel like doing when you finally get home is housework, and you’ll be happier in this job if you don’t feel that you are neglecting chores.
  5. If possible, have a trusted house-sitter stay in your house. Then you won’t have to worry at all.

In addition to maintaining your house, a single person on the road has to maintain a social life. When you are out of town all week, it’s easy to find yourself excluded from your friends’ conversations about plans for the weekend. You have to work harder to maintain those friendships at home, especially if you are also forming new friendships in the city where you are working.

It’s not totally unheard of for consultants assigned to the same client week after week to form friendships, or even romantic attachments, in the city where they work. Having bonds with people all over the country can be a huge advantage professionally because your network is expanded to include all of their colleagues, as well.

Don’t date someone in the client company. This can get messy. (Yeah, we know. Your situation is different. You’ll handle it like grownups. We’d like to believe this, but in our experience it rarely works out that way. Even so, this is still good advice for everyone else.)

Married With Children

Life on the road is harder for those who have a family at home. You miss them and you feel guilty about leaving them behind, and even more guilty when you’re having fun without them.

The same tourist attractions that enliven a single person’s travel can make you miss your family even more. You find yourself thinking, “The kids would love this,” or “Niagara Falls by myself? I don’t think so!”

Here are some tips for making travel easier when you miss your family:

  1. Write long letters saying all the stuff you would have said if you were at home. Buy a fax machine for the house so you can send them before you go to bed and the family can read them with breakfast. (We know. Email works just as well. Except it doesn’t. Handwritten letters mean more. They just do.)
  2. Give the hotel’s fax number to your family or set up a personal e-fax number. Encourage letters from home. Also drawings and report cards and anything else that will make you feel closer. Almost all children could benefit from the occasional writing exercise, and most of them already know how to operate a computer.
  3. Buy a small digital camera or use your cell phone to take pictures and make a “Day in the Life” slide show for the kids. Take pictures of your day from the time you wake up to the time you prepare for bed – pictures of your hotel room, your breakfast plate, your cubicle and co-workers, the bookstore you stop at after work, the restaurants you like – everything! (Trust us, they’ll love it.)

Driving in Strange (translation: “New To You”) Places

Weather conditions and driver courtesy rules vary from city to city. In some cities, driving is a brutal competition, and it’s considered rude or suicidal to slow down for a yellow light. Someone will honk at you or run into you. In others, you’ll get dirty looks if you don’t yield and let a waiting car merge in front of you. On most country roads, failure to wave at passing drivers marks you as an outsider.

No matter where you are, these tips will help lessen the impact of driving during your travels:

  1. Get a map when you arrive. If you know where you are going, you are much less likely to end up in the wrong place.
  2. If you rear-end a car on the freeway, your first move should be to hang up the phone. Better yet, go hands-free when you are driving. Best of all, hang up and drive.
  3. Rent your car from the same agency every week and be extra nice. Usually, the same agents are on duty every Monday morning, so eventually they’ll know you and may offer you the cool convertible or the Jag for a week at no extra charge.
  4. Not every state or city has a “right on red” law. Check with the car rental agency or look for a “No right on red” sign before you assume it’s legal in any intersection where you are.
  5. If you are stopped for speeding, running a red light, driving the wrong way, or, worst of all, hitting something, be very polite to everyone involved. Of course, this is true when you aren’t traveling, too, but you have a better chance of making your meeting or flight if you deal with the situation nicely.

In New York or Boston (or London or Beijing), take a cab or public transportation. Some warnings say “Don’t try this at home.” With regard to driving in these places, the rule is “Don’t try this on the road.” In other words, ask someone at your destination or consult a travel guide to find out whether it’s advisable to drive yourself around.

If you are facing your first winter in a snowy climate, ask someone to teach you how to drive in icy conditions before the first blizzard. You may feel foolish, and they will definitely laugh at you, but the first time you feel your car start to slide, you’ll be glad you did.

For us, just saying “I’m from Texas” is often enough to have our clients offer free driving lessons, icy conditions or not.

Air

Since 9/11, keeping track of the rules for air travel and getting through Security checkpoints has become more of a challenge, but the airlines have made a sincere effort to help.

Every airline and airport website has information about security requirements and how much time will be required to get to your gate. Experienced travelers quickly learn to avoid the busiest times of the day and week. In fact, we don’t know a single traveling consulting who would consider flying on the day before Thanksgiving under any circumstances.

Airport websites will also give you information about other amenities that are available in the terminals. For instance, did you know that the Hong Kong airport has showers and rooms where you can take a nap? After a long flight across the Pacific ocean, a shower is a wonderful way to spend your three-hour layover between connecting flights.

The airport in Portland, Oregon, has a great mall. You can get all your Christmas shopping done between flights and have the items you bought shipped home. Oh, and did we mention that Oregon doesn’t have sales tax?

The San Francisco airport has twenty different museum galleries that rotate art, culture and science exhibitions on a regular schedule. At SFO, you can’t avoid being entertained and educated while you travel.

Here are some other tips for making air travel easier:

  1. When you make your reservations, ask for a seat near the front of the plane. Airlines assign seats back-to-front and families traveling with children tend to plan further ahead than business travelers, so the shrieking three year-olds are usually in the back of the plane.
  2. Always request the Exit Row. Children aren’t permitted, and you get more legroom.
  3. Wear earplugs or invest in some good noise-canceling headphones if you plan to sleep. People talk louder on airplanes.
  4. Planes have only 3% humidity, so you get dehydrated quickly. Carry a bottle of water on board. (This will also keep your feet from swelling.) To keep costs and carryon weight low, carry an empty bottle and ask the flight attendant to fill it for you. On international flights, there is usually a water fountain available for passengers to serve themselves.
  5. When they say, “Limit two carry-on bags,” assume they really mean it and be prepared to check everything but your purse, briefcase and laptop. A good alternative if you are in a hurry is to “gate check” your bags. Especially with smaller commuter flights, this means you get your bags immediately when you get off the plane with no stop at baggage claim.
  6. Pay attention to the safety speech every once in a while. Like washing your car to make it rain, it’s just good karma. We’ve asked, and yes, most flight attendants feel just as silly giving the speech as you do listening to it, but the fact that no one is listening just makes their job harder.
  7. To prevent a stiff neck from sleeping on a plane, ask the flight attendant for a blanket, roll it up and wrap it around your neck before you fall asleep. Your head won’t roll from side-to-side, you won’t snore and you won’t look nearly as ridiculous as those people drooling on their neighbor’s shoulder. They make C-shaped pillows that do this, but that’s just one more thing to carry with you. We prefer to travel light.

While you are traveling, do everything you can to make your life easier. When you are enjoying yourself, you are better prepared to perform at work, and you’ll be more successful.

Cubicles and conference rooms are the same everywhere. The work won’t change, but taking the time to make friends with the people around you, at work and at the hotel, will make all the difference in the world to how well you do it.

for Summer Vacation

Summer vacations are here. It is now time to venture out and enjoy some sunshine and warmth. You are full of excitement and looking forward to an adventure of a lifetime. You do not want to miss the opportunity of packing your baggage and hitting the travel route. Before proceeding and planning for a last minute vacation, you will be at an advantage if you follow some important summer .

Destination

You should decide on a suitable destination depending on your budget, the number of people traveling, and the number of days of travel.

Accommodation

Plan where you are staying well in advance. This will not only save you money but also ensure you get the kind of lodging you yearn for during your vacation.

Documentation and Money

Carry your travel documents like visa, identification papers, and passport if you are traveling outside the country. Do not forget to carry foreign currency, credit cards, and debit cards.

Clothing

Choose your travel clothing according to the weather at the destination. Browse the internet to get important on the type of clothing to be worn according to the kind of weather.

Mode of Travel

Overseas and far off destinations can easily be reached by air. If you are one with an adventurous streak, you can opt to travel by road also. Choose your vehicle according to the terrain you will be traveling through. Plan your air travel in advance to take advantage of discounted airfares and avoid last minute vacation hassles.

Insurance

Travel insurance can be easily obtained through a travel agent or any insurance company. Make sure that you are sufficiently insured to take care of any contingencies during your vacation.

Medicines

If you are on any medications, do not forget to carry them with you. You should also carry the prescriptions and your health related documents while on vacation. Keep with you the emergency contact details of your regular care givers.

Travel Accessories

What good is a vacation if you cannot relive them in the future? Carry with you an excellent camera or a video recorder to capture all your favorite moments. Do not forget to pack the necessary accessories of your recording devices. You should also remember to carry all the accessories of your mobile and other electronic devices.

Baggage

Carry with you only what is absolutely necessary. Talk to your travel agent or visit websites to plan the kind of baggage you have to carry. You can also get valuable by corresponding with someone like the travel adviser at the hotel you are booked at.

Home Security

Ensure that your abode is well protected from burglars. Inform your neighbors and the local home security, if any, about your absence. Provide them your travel contact numbers so that they can reach you in case of any incidents. Switch off power to all the electrical equipments to prevent fire due to short circuit or electrical voltage spikes.

Your summer vacation will be most enjoyable if you are able to relax without any interruptions or any nagging thoughts. Plan ahead and compare different destinations and travel plans to get the best out of your vacation. You and make the most of your summer travel if you follow these .

Business – How to Pack For A Business Trip

Use these business pointers to create and plan a stress-free business packing travel plan.

Ladies:

  • When you are putting together your clothes for business, experiment with one color instead of all your favorites. This makes it simple for you to combine and present an ideal business persona for your meetings. With a one color-scheme, you will not need to pack multiple pieces of clothing.
  • If you’d like to add a bit of color, you can include a colored shirt or scarf you like (maybe it is your favorite, or it gives you that ‘extra OOMPH’ that you need for self-confidence – or to compliment your look).

Tips on packing shoes: As much as shoes are something that some women say they can’t ‘live without,’ pack no more than two or three sets. Make certain you have a set of flats and only one set of high heels in your luggage. If you wear high heels all day and evening long, then during your company trip, when what you want (need) most is to shine, you may be experiencing painful leg and back discomfort.

In addition to sensible shoes, women who travel may want to pack makeup. On a business trip and with makeup – Less is better. Makeup during a business trip really should be minimal so that you present an experienced, knowledgeable and professional look. Foundation, powder, mascara, lip gloss, eye liner, and eye shadow, are a few of the things that you need to consider in packing. Less is more – mascara and lip gloss can go a long way in making a professional looking presentation.

All Travelers:

  • Frequent business travelers should make it a habit of packing their bags as soon as they return from a business trip. This way, when they have to travel on short notice, the stress and worry of packing is diminished.
  • Frequent travelers on business really should try to use regional airports instead of major air-ports. Local and small airports are less congested, and then there are fewer security hurdles.
  • When you are on company business, choose the most direct routes instead of the least expensive routes. The least expensive travel arrangements usually make for the longest distance, and this also means you will likely have to use your precious time for traveling and staying in hotels.
  • So, instead of saving money, your cost may actually go up, with the less expensive, less traveled route, Because you’ll make up for the cost with longer flights and maybe even an extra day stay at a hotel – which means more money all the way around (food, cab or car rental,.. ). Consequently, it’s always best to go on a direct flight route to save time and expense, even if you have to fly first class.
  • If you’re able to fly mid-week, you will be happier because you may be able to save money on trip expenses. Traveling on a Monday or Tuesday normally costs more. Take these into account when you are paying your own personal air flight to help you cut your costs.
  • Also think about the distance from your hotel room to where you are meeting. Have a look on the internet on a map so you see exactly where you’ll be meeting, compared to where you are going to be staying. In case you do not know the local or surrounding area, you might want to stay near a company or civic facility in which your company is holding their business.
  • Business travelers understand how to make the most of the resources offered to travelers specifically on business. Find hotels that focus on the travelling business person. These hotels won’t have amenities for families and neither are they attempting to attract buses of adolescents in route to a camp. When you need to pay attention to business details and not the kids running in the hallway, this will help you find appropriate (and professional) lodging.
  • Packing vital electronic things is likewise one of several business . In case you are traveling overseas, make certain you are aware of the telecommunications requirements of the country. Make certain you pack a couple of USB memory sticks. You will never know if they may require them.
  • Never pack your laptop inside your luggage. Your laptop may be a pivotal element of your trip. Inside a flight terminal in an unexpected emergency situation, your wireless laptop may be used to adjust reservations so that you can prevent all those long lines for getting your next flight out. You’ll be able to arrange accommodations by automobile or snag just one of the few remaining rooms in hotels in the city straight from the convenience of the seats in the airport terminal.
  • If you plan well, then you can normally just walk to your meeting or hotel, while the people around you are stressed – simply because you knew the way to balance technology plus the need to help yourself out of a situation that could have been a problem.
  • But one way to use your laptop computer to help yourself if there is a situation where the airport terminal is shut all the way down would be the limited electric power of laptop computers. To see your electric battery go lifeless just when you wanted it by far the most is a lot like watching your tire go flat on the freeway because you drove over glass on your way to the meeting.
  • What few people know is that you have open electric-powered outlets in air terminals which are there for cleanup crews. Once you are at the airport – discover exactly where those outlets are. Normally you can find these outlets just underneath the windows that look over the landing strips. If you can secure a seat close to these outlets, it is possible to replenish your laptop computer and maintain your lifeline to everyone you need to.

Using these simple business , you can better understand what to bring. Make sure that packing for your next business trip is hassle-free.